I probably have a shorter list than most, first i do my scouting, once i have all scouting done, then i search by my offense pref, i look for guys that will end up around 800+ overall (im in high d1 only) ,and i wont put anyone on yet that doesnt match VG or at least G on every Pref, then i do the same for the D i run, here your looking for players who have a D pref but not a Offensive pref, then i remove all pref, here im mainly looking at players 600 overall and under and i dont care about prefs here only upside , these are all more seconday recruits more than primary but they can be easily gotten as most dont go this low in high d1 , i then depending on how many scholorships, what positions im needed for not only next yr , but the nxt yr as well , dont just think for only 1 season ahead plan for the future too, then i look at my short target list usually around 10 players , then i will target 2-4 (depending on scholys available) all in guys, guys that you will be 20 visit, 1 campus and possible minutes , start players. and 1-3 (again depends on how many scholys you have) devolpmental players to target, then assign your attention points based off need first/ talent 2nd.
Then you see how the first period goes , see who is on your players, do they match as well as you on pref, whats my prestige vs theres all comes into play, then you have to adjust accordingly and i usually dont go after anyone else after i make that final decision after the first period comes in .
I honestly dont see a need to write any of that down on anything its all sortable within the game. at most ill use a notepad on my computer to project a players potential i use green as a rough add of 30pts unless its LP or PER then i might give 40 if there super low, blue is 20 , black i use 10, yellow is 5 , again thats a rough estimate to project thats how i do it.
Hopefully that might help someone as i know theres alot in the forums that dont help and spread around misinformation on purpose.